Global Process Lead Procure to Pay

Date: 11-Jan-2021

Location: Reynella, Australia

Company: Accolade Wines

Enrich Your Everyday

At Accolade Wines, our purpose is to enrich everyday moments through our amazing wine brands. It goes without saying  that everything we do as an organisation and as individuals is in service of fulfilling this purpose.
As one of the world’s leading wine companies, our award-winning portfolio includes loved brands such as Hardys, Grant  Burge, St Hallett, House of Arras, Petaluma, Banrock Station, Mud House, Jam Shed, Tatachilla, Brookland Valley and  many more.
The driving force behind our business is our people, their expertise, their passion and their professionalism. With over 1,400 dedicated employees in Australia, the UK, Europe, Asia, South Africa, New Zealand and North and South America, it is our teamwork that sets us apart.
 

About This Role

Accolade Wines has engaged the services of an outsourced processing team which is accountable for supporting the business through the processing of the Procure to Pay function.
This role will lead the Procure to Pay process team and ensure that the operational services and strategic roadmap aligns with and supports the operational performance and strategic direction of the business. The incumbent will be responsible for all aspects of Procure to Pay activities across the Accolade Wines global customer base, to create engaged stakeholder relationships and facilitate organic growth. The role is responsible for developing and maintaining effective and efficient processes for the management of goods receipting, invoicing and payment processing, and manage the financial reporting and integrity of the function. Through managing multiple stakeholders including suppliers, Accolade Wines business owners and the Accolade Wines commercial and corporate finance teams the Global Procure to Pay lead will ensure an efficient and complete Procure to Pay service.
This role leads, mentors and develops the Procure to Pay team, both future direct Accolade Wines employees and indirect reports via our outsourced service provider. By developing, setting and adhering to a clear set of standard operating procedures the incumbent ensures that Procure to Pay actions, outputs and discussions are accurately recorded in accordance with Accolade Wines agreed audit responsibilities.

About You - Your Key Accountabilities

Operational

•    Overall responsibility of general ledger accounts relating to Procure to Pay
•    Support commercial and corporate finance teams in the implications of the financial results to operational outcomes
•    Support business units in ensuring the integrity and understanding of results compared to budgets.
•    Meet all regulatory and audit compliance requirements
•    Report and communicate all relevant information in accordance with the governance framework or stakeholder requirements as agreed
•    Act as a point of escalation for all Procure to Pay Process issues, and initiate appropriate remediation step.
•    Ensure all services are delivered to agreed KPI’s and SLA’s
•    Ensure all projects are delivered according to the agreed success criteria, delivering the agreed ongoing benefits
•    Deliver year on year productivity improvements
 

Leadership

•    Lead and develop the Procure to Pay Process team, comprising both internal and external resources, maximising the potential of our people
•    Exercise appropriate governance, ensuring the team and services meet agreed compliance obligations and financial integrity at all times
•    Establish and maintain productive relationships with internal and external stakeholders
 

Strategic
•    Provide input to the Shared Services Finance Manager to plan and formulate policy to meet the current and future needs of the business
•    Integrate processes to ensure the financial control of expenses and payments meet the expectations of the business to meet reporting and budget requirements
•    Ensure the structure, direction and performance of the Procure to Pay process team is aligned with the overall business requirements and strategic roadmap.
•    Create and promote business opportunity within Accolade Wines for the use of innovative technology, processes and partners across the Procure to Pay process team
•    Establish and manage 3rd party partner relationships strategically to delivery ongoing benefit
•    Lead other Procure to Pay projects as they arise. 

About You - Your Knowledge and Skills

Behavioural

•    Strong People leadership capabilities
•    Superiour verbal and written communication skills
•    Ability to lead teams in high pressure environments
•    Challenges behaviours which negatively impact on development and team culture
•    Works with a continous improvement mindset
•    Demonstrates the ability to build strong relationships with both internal and external stakeholders
•    Exceptional level of attention to detail
•    Remain calm under pressure and demonstrate the ability to prioritise work to meet critical deadlines
•    Consistently recognise and reward appropriate team behaviours and act as a role model
 

Functional

•    Strong understanding and experience in the Procure to Pay process
•    Ability to understand and analyse complex financial transactions and resolve issues where required
•    Strong understanding of full finance functions within a large corporation.
•    High level of business acumen and superior skills in process change management
•    Strong people leadership capabilities
•    Good business and technology acumen
•    Good understanding of business process services in an commercial environment
•    Ability to manage operating budgets, with strong financial planning and reporting ability
•    Knowledge of outsource relationships and contracts
•    Great verbal and written communication skills
•    Ability to lead teams in high pressure environments
•    Management of senior stakeholders
•    Good problem solver

Essential Qualifications

•    Bachelors Degree or similar in finance or business administration

Our Company Values

•    Ownership
•    Focus
•    Innovate
•    Results
•    Leadership