Administration Assistant - Stonier

Date: 14-Jul-2021

Location: Mornington Peninsula, VIC, Australia

Company: Accolade Wines

Enrich Your Everyday

At Accolade Wines, our purpose is to enrich everyday moments through our amazing wine brands. It goes without saying that everything we do as an organisation and as individuals is in service of fulfilling this purpose.

As one of the world’s leading wine companies, our award-winning portfolio includes loved brands such as Hardys, Grant Burge, St Hallett, House of Arras, Petaluma, Banrock Station, Mud House, Jam Shed, Tatachilla, Brookland Valley and many more.

The driving force behind our business is our people, their expertise, their passion and their professionalism. With over 1,400 dedicated employees in Australia, the UK, Europe, Asia, South Africa, New Zealand and North and South America, it is our teamwork that sets us apart.

About the Role

Working as part of a small team, the Administration Assistant contributes to the coordination of activities for the winery site, including corporate management systems, ensuring that all administrative tasks are completed in compliance with company and site policies and procedures.

Key Accountabilities

  • Maintain office with daily duties; phones/enquiries, hygiene, all aspects of incoming and outgoing mail (including cellar door orders), site visitors and functions, liaising with cleaners, liaising with transportation and site services, invoicing where required, banking reconciliation paperwork.
  • Maintain and coordinate Contracts for Works documents for new and existing contractors, ensure details are kept up to date and maintained in the contractor management database
  • Maintain stock orders
  • Undertake payroll duties for weekly-paid staff; collect and submit timekeeping information, maintain accurate employment and training records, liaise with Payroll staff to help answer employee questions
  • Detailed involvement in managing SEQ (Safety, Environment & Quality) systems, in particular environment and quality components:
    • NPI Reporting
    • Programmable events register for site
    • Calibrations
    • Internal and external audits
    • Site meetings and follow ups
    • Updating all forms and systems in timely manner
    • Contribute to Health and Safety including hazard and incident reporting system
  • Coordinate site activities for employee return to work (organise, manage, follow up and report all aspects of injuries and treatments; liaise with Employee Health & Personal Injury Manager)

About You

Skills & Attributes:

  • Completely self-sufficient computer skills, including MS Outlook, Word, Excel & PowerPoint
  • Fast & accurate typing speed
  • Excellent written and verbal communication skills
  • Pleasant telephone manner
  • Advanced ability to organise, prioritise and manage own time
  • Understanding of modern office procedures
  • Pleasant and approachable demeanour and attention to detail


  • 3+ years' experience in a similar role
  • Experience in administration of Health and Safety, Environmental and/or Quality management systems (highly desirable)
  • Experience working closely with management members in an administrative support role


  • A post-secondary qualification in administration, office management or a similar discipline (desirable, but not essential)
  • Responsible Service of Alcohol (RSA) accreditation (or willingness to obtain)
  • Valid driver's licence

About the Offer

This is a permanent part-time role (0.8 FTE) working four or five days per week.

In addition to a competitive salary, we offer a range of benefits including wine allowance, health and wellbeing initiatives, and access to our brand new rewards program.

Sound like your kind of drop? Please apply by Sunday 25 July 2021.